HYSBYSIAD O GONTRACT - CYFNODOLYN SWYDDOGOL

Adran I: Awdurdod Contractio

I.1)

Enw, Cyfeiriad a Phwynt(iau) Cyswllt

I.2)

Math o Awdurdod contractio a'i Brif Weithgaredd neu Weithgareddau

Gweinyddiaeth neu unrhyw awdurdod cenedlaethol neu ffederal arall, gan gynnwys eu hisadrannau rhanbarthol neu leol Asiantaeth/Swyddfa genedlaethol neu ffederal Awdurdod rhanbarthol neu leol Asiantaeth/Swyddfa ranbarthol neu leol Corff a lywodraethir gan gyfraith gyhoeddus Sefydliad/Asiantaeth Ewropeaidd neu Sefydliad Rhyngwladol

Gwasanaethau cyhoeddus cyffredinol Amddiffyn Trefn gyhoeddus a diogelwch Amgylchedd Materion economaidd ac ariannol Iechyd Tai ac amwynderau cymunedol Diogelwch cymdeithasol Hamdden, diwylliant a chrefydd Addysg

http://npswales.gov.uk/about-us/customer-member-organisations?lang=en

Welsh Public Sector Organisations named in the ITT

Adran II: Amcan y Contract

II.1)

Disgrifiad

II.1.1)

Teitl a roddwyd i'r contract gan yr awdurdod contractio

II.1.2(a))

Math o gontract gwaith

II.1.2(b))

Math o gontract cyflenwadau

Pryniant		Rhent		Prydles
Hurbwrcas		Cyfuniad o'r rhain

II.1.2(c))

Math o gontract gwasanaeth

II.1.2)

Prif safle neu leoliad y gwaith, man cyflawni neu berfformio

Wales

II.1.3)

Mae'r hysbysiad hwn yn ymwneud â

Contract cyhoeddus
Sefydlu System Brynu Ddeinamig
Sefydlu cytundeb fframwaith

II.1.4)

Gwybodaeth am gytundeb fframwaith (os yw'n berthnasol)

Cytundeb fframwaith gyda gweithredwr unigol
Cytundeb fframwaith gyda sawl gweithredwr

Nifer y cyfranogwyr a ragwelir yn y cytundeb fframwaith

Hyd y cytundeb fframwaith

Cyfiawnhad dros gytundeb fframwaith sy'n para am fwy na phedair blynedd

Amcangyfrif o gyfanswm gwerth pryniannau yn ystod cyfnod llawn y cytundeb fframwaith

Amlder a gwerth y contractau a gaiff eu dyfarnu

II.1.5)

Disgrifiad byr o'r contract neu'r pryniant/pryniannau

The Supplier shall supply vehicles to Customers on both short-term and long term hire, as and when required by Customers. The requirements of each hire shall be specified at the time of ordering.

The Agreement will be for a period of two years (with an option to extend the agreement for a further period of up to 2 years in multiples not exceeding 12 months).

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.uk/search/search_switch.aspx?ID=13349

II.1.6)

Geirfa Gaffael Gyffredin (CPV)

II.1.7)

Contract wedi'i gwmpasu gan Gytundeb Caffael y Llywodraeth (GPA)

II.1.8)

Rhannu'n lotiau

un lot yn unig

un lot neu fwy

pob lot

II.1.9)

A gaiff cynigion amrywiadol eu derbyn?

II.2)

Maint neu Gwmpas y Contract

II.2.1)

Cyfanswm maint neu gwmpas

II.2.2)

Opsiynau

Amserlen dros dro ar gyfer defnyddio'r opsiynau hyn

Nifer yr adnewyddiadau posibl

Yn achos contractau cyflenwadau neu wasanaethau adnewyddadwy, amserlen amcangyfrifedig ar gyfer contractau dilynol

Adran III: Gwybodaeth Gyfreithiol, Economaidd, Ariannol a Thechnegol

III.1)

Amodau sy'n Ymwneud â'r Contract

III.1.1)

Adneuon a gwarantau sydd eu hangen

n/a

III.1.2)

Prif Delerau ariannu a thalu a/neu gyfeiriad at y darpariaethau perthnasol

n/a

III.1.3)

Y ffurf gyfreithiol i'w chymryd gan y grŵp o gyflenwyr, contractwyr neu ddarparwyr gwasanaeth y caiff y contract ei ddyfarnu iddo

The Authority actively encourages in respect of this framework sub Contracting and Joint Bidding. The Authority encourages consortia bids, especially from SMEs, for the framework. The Authority recognising the potential added value and community benefits that can come from SMEs working together and the positive impact on the economy of Wales.

The attached link provides further information

http://cymru.gov.uk/topics/improvingservices/bettervfm/publications/jointbidding/?lang=en

III.1.4)

Amodau penodol eraill y mae perfformiad y contract yn ddarostyngedig iddynt

The Authority and the Customers are required to provide management information returns at regular intervals to a variety of stakeholders, therefore Suppliers will be expected to provide comprehensive detail on a monthly basis (or at time interval identified by Customers). Information should be submitted in the format agreed with the Authority and include as a minimum the following detail;

Organisational Name

Hire date

Supplier reference

Vehicle registration

Vehicle type

Number of days

Daily rate

Total price

Driver name

Driver department

Cost centre

Purchase Order Number

Driver phone

e mail

Refuel charge

Total mileage per hire

C02 emission status of vehicle

Vehicle Tracker information (where this is available).

Total CO2 for the journey.

The Authority and Supplier(s) shall agree Key Performance Indicators (KPI’s), during the implementation of the framework and any subsequent commitments, for the supply of vehicle hire. The Supplier(s) shall set up processes to monitor performance against the agreed KPI table in order to report to the Authority. The Supplier(s) shall at all times ensure compliance with the standards set by the KPI.

III.2)

Amodau ar gyfer Cymryd Rhan

III.2.1)

Sefyllfa bersonol gweithredwyr economaidd, gan gynnwys gofynion sy'n ymwneud â chofrestru ar gofrestrau proffesiynol neu fasnach

Details to be provided will be listed in the invitation to tender documents and etender.

III.2.2)

Capasiti economaidd ac ariannol

III.2.3)

Capasiti technegol

III.2.4)

Contractau sydd wedi'u cadw

Mae'r contract wedi'i gyfyngu i weithdai gwarchodol
Mae gweithrediad y contract wedi'i gyfyngu i'r fframwaith o raglenni cyflogaeth warchodol

Adran IV: Gweithdrefn

IV.1)

Math o Weithdrefn

Agored		Cyfyngedig
Cyfyngedig - cyflym		Wedi'i negodi
Wedi'i negodi - cyflym		Deialog cystadleuol

Cyfiawnhad dros ddewis gweithdrefn gyflym

IV.1.1)

A yw ymgeiswyr wedi'u dewis eisoes?

IV.1.2)

Cyfyngiadau ar nifer y gweithredwyr a gaiff eu gwahodd i dendro neu gymryd rhan

Meini prawf gwrthrychol ar gyfer dewis nifer cyfyngedig o ymgeiswyr

IV.1.3)

Lleihau nifer y gweithredwyr yn ystod y broses negodi neu'r deialog

Defnyddio gweithdrefn fesul cam er mwyn lleihau'n raddol nifer y datrysiadau i'w trafod neu'r tendrau i'w negodi

IV.2)

Meini Prawf Dyfarnu

IV.2.2)

Defnyddir arwerthiant electronig

IV.3 Gwybodaeth Weinyddol

IV.3.1)

Rhif cyfeirnod a roddwyd i'r hysbysiad gan yr awdurdod contractio

NPS-FT-0009-15

IV.3.2)

Cyhoeddiad(au) blaenorol sy'n ymwneud â'r un contract

Hysbysiad Gwybodaeth Ymlaen Llaw
Hysbysiad o Broffil Prynwr

Cyhoeddiadau blaenorol eraill

IV.3.3)

Amodau ar gyfer cael manylebau a dogfennau ychwanegol

IV.3.4)

Terfyn amser ar gyfer derbyn tendrau neu geisiadau i gymryd rhan

IV.3.5)

Dyddiad yr anfonwyd y gwahoddiadau i dendro neu'r gwahoddiadau i gymryd rhan at ymgeiswyr a ddewiswyd

IV.3.6)

Yr iaith neu'r ieithoedd y gellir ei/eu defnyddio i lunio tendrau neu geisiadau i gymryd rhan

IV.3.7)

Isafswm y cyfnod y mae'n rhaid i'r cynigiwr gadw'r tendr 

IV.3.8)

Amodau ar gyfer agor tendrau

Adran VI: Gwybodaeth Arall

VI.1)

Nodwch a yw'r broses gaffael hon yn digwydd yn rheolaidd a rhowch Amcangyfrif o pryd y caiff hysbysiadau pellach eu cyhoeddi

VI.2)

A yw'r contract yn ymwneud â Phrosiect/Rhaglen a ariennir gan Gronfeydd Cymunedol?

VI.3)

Gwybodaeth Ychwanegol

All documents associated with this tender can be found on etenderwales at the following link:

www.etenderwales.bravosolution.co.uk

Project reference: project_29252

ITT reference: ITT_45521

(WA Ref:13349)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

It is expected that successful Suppliers will work with the Authority and Customers to assist with projects where reasonably possible.

Details about Community Benefits can be found in paragraph 44 of the Specification (ITT: Section 4).

VI.4)

Gweithdrefnau ar gyfer apelio

VI.4.1)

Corff sy'n gyfrifol am y gweithdrefnau apelio

Corff sy'n gyfrifol am y gweithdrefnau cyfryngu

VI.4.2)

Cyflwyno apeliadau
Gwybodaeth fanwl gywir am y dyddiad(au) cau ar gyfer cyflwyno apeliadau:

VI.4.3)

Gwasanaeth y gellir cael gwybodaeth ynglŷn â chyflwyno apeliadau oddi wrtho

VI.5)

Dyddiad yr anfonwyd yr Hysbysiad hwn

ATODIAD A

Cyfeiriadau a Phwyntiau Cyswllt Ychwanegol

I)

Cyfeiriad a phwyntiau cyswllt ar gyfer cael gwybodaeth bellach

II)

Cyfeiriad a phwyntiau cyswllt ar gyfer cael manylebau a dogfennaeth ychwanegol

III)

Cyfeiriad a phwyntiau cyswllt ar gyfer anfon Tendrau/Ceisiadau i Gymryd Rhan:

ATODIAD B

Gwybodaeth Am Lotiau

1)

Disgrifiad Byr

Comprises of 26 geographical zones and will be limited to a maximum of 4 suppliers per zone.

Zone 1 Blaenau Gwent

Zone 2 Bridgend

Zone 3 Caerphilly

Zone 4 Cardiff

Zone 5 Carmarthenshire

Zone 6 Ceredigion

Zone 7 Conwy

Zone 8 Denbighshire – North

Zone 9 Denbighshire – South

Zone10 Flintshire

Zone 11 Gwynedd – Arfon

Zone 12 Gwynedd – Dwyfor

Zone 13 Gwynedd – Merionydd

Zone 14 Isle of Anglesey

Zone 15 Merthyr Tydfil

Zone 16 Monmouthshire

Zone 17 Neath Port Talbot

Zone 18 Newport

Zone 19 Pembrokeshire

Zone 20 Powys - North

Zone 21 Powys- South

Zone 22 Rhondda Cynon Taff

Zone 23 Swansea

Zone 24 Torfaen

Zone 25 Vale of Glamorgan

Zone 26 Wrexham

The Framework will be awarded on 100% price following successful qualification and Suppliers will be ranked in price order.

All successful Suppliers admitted to the framework under lot 1 will be ranked in order of daily price (including collection and delivery, excluding insurance) submitted.

2)

Geirfa Gaffael Gyffredin (CPV)

3)

Maint neu gwmpas

The estimated expenditure on hire vehicles is GBP6.25million per annum across the identified participating Customers (the estimated expenditure in years 3 and 4 is expected to be GBP7million per annum due to the inclusion of Cardiff Council from 1st September 2016). These figures have been obtained from historical data and provide no guarantee of future expenditure.

4)

Syniad o ddyddiadau gwahanol y contract

5)

Gwybodaeth Ychwanegol am lotiau

ATODIAD B

Gwybodaeth Am Lotiau

1)

Disgrifiad Byr

The All Wales Lot will have a total of 3 suppliers all with the ability to service all of the 3 boundaries across Wales this is based on the 4 Police Force boundaries with the exception of South Wales and Gwent Police forming a single boundary making the total of 3 boundaries:

North Wales

Dyfed Powys

South Wales

The Framework will be awarded on 100% price following successful qualification and Suppliers will be ranked in price order.

All successful Suppliers admitted to the framework will be ranked in order of daily price (including collection and delivery, excluding insurance) submitted.

2)

Geirfa Gaffael Gyffredin (CPV)

3)

Maint neu gwmpas

The estimated expenditure on hire vehicles is GBP6.25million per annum across the identified participating Customers (the estimated expenditure in years 3 and 4 is expected to be GBP7million per annum due to the inclusion of Cardiff Council from 1st September 2016). These figures have been obtained from historical data and provide no guarantee of future expenditure.

4)

Syniad o ddyddiadau gwahanol y contract

5)

Gwybodaeth Ychwanegol am lotiau

ATODIAD B

Gwybodaeth Am Lotiau

1)

Disgrifiad Byr

The Corporate Car Solutions Lot will have a total of 3 suppliers all with the ability to service all of the 3 boundaries across Wales these are based on the 4 Police Force boundaries with the exception of South Wales and Gwent Police forming a single boundary making the total of 3 boundaries:

North Wales

Dyfed Powys

South Wales

The Framework will be awarded on 100% price following successful qualification.

The Authority is seeking innovative solutions to the provision of Corporate Cars. Suppliers are advised that they should submit bids to provide Corporate Car Solutions on an All Wales basis for the Welsh Public Sector. A maximum of 3 Suppliers across all boundaries. Suppliers must be able to provide Corporate Car Solutions for a selection of Cars (Small, Medium and Large Cars) across All Boundaries.Hire periods required will be 1 year, 2 years and 3 years.

Suppliers will be invited to submit indicative prices on a selection of Vehicles for ranking purposes and admittance onto the Agreement. Suppliers will not be held to these indicative prices. Suppliers will be ranked in price order and will be subject to mini competition.

2)

Geirfa Gaffael Gyffredin (CPV)

3)

Maint neu gwmpas

The estimated expenditure on hire vehicles is GBP6.25million per annum across the identified participating Customers (the estimated expenditure in years 3 and 4 is expected to be GBP7million per annum due to the inclusion of Cardiff Council from 1st September 2016). These figures have been obtained from historical data and provide no guarantee of future expenditure.

4)

Syniad o ddyddiadau gwahanol y contract

5)

Gwybodaeth Ychwanegol am lotiau